BOTSOURCE | PRACTICAL HANDOFF CHECKLIST

Before you hand off content publishing

**Keep editorial approval separate from preparing the page.** This checklist defines what a publishing assistant needs to do a consistent job.

- Identify the approved draft and its owner. Make version status clear.
- Provide the CMS, staging location, page type and one example of a correctly formatted page.
- Specify heading structure, spacing, image dimensions, captions and accessibility requirements.
- Confirm that supplied images and other assets are cleared for use. Record their source and required credit.
- Supply or approve the title, URL slug, description and category. Flag missing decisions rather than filling them silently.
- List the internal and external links to include, then check their destinations.
- Check the staged page on desktop and mobile. Look for broken links, missing images and unexpected layout changes.
- Confirm the final reviewer, publication authority and what to do if a check fails.

**Sample release record**

| Check | Result |
|---|---|
| Approved draft and assets used | Pass / Needs review |
| Formatting and links checked | Pass / Needs review |
| Metadata and category confirmed | Pass / Needs review |
| Desktop and mobile preview checked | Pass / Needs review |
| Final approval recorded | [Name / Date] |

**Useful measure:** pages accepted without correction and time from approved draft to approved staged page. Keep editorial changes separate from preparation errors.

To discuss sourcing and onboarding an AI publishing coordinator, visit [Botsource](https://www.botsource.ai/roles/content-publishing-coordinator).