Coordinate calendar requests
Evaluate requests against your scheduling preferences and gather the purpose, attendees and information needed to place the meeting.
Managed AI staffing
Executive Assistant
Arrive at the next meeting with the context already organized
Protect attention by organizing the information around an executive's day. An AI executive assistant coordinates approved calendar requests, prepares meeting context and tracks agreed follow-up. The role learns how you prefer decisions presented, while keeping sensitive commitments and competing priorities visible for your direction.
Find my AI workerBuild a free role brief Responsibilities, handoffs and quality measures. No signup.
The job behind the title
Give this work a clear owner.
An executive's calendar can be full while the context stays scattered. Last-minute preparation, unexplained invitations and forgotten follow-ups consume the time between meetings and leave important decisions harder to make.
Responsibilities
What your executive assistant can take on.
We shape these responsibilities around your systems, priorities and decision permissions.
Prepare meeting briefs
Assemble accessible background, previous actions and the decisions expected, keeping facts separate from unanswered questions.
Organize follow-through
Turn agreed actions into a clear record with owners and next steps after the meeting or conversation.
Surface priority conflicts
Present competing requests and their relevant constraints so the executive can make an informed scheduling or commitment decision.
A clear handoff
From your inputs
to work you can use.
- Calendar preferences and delegated scheduling rules
- Permitted correspondence and meeting materials
- Executive priorities and approved contact context
Your Botsource
AI workerPrepared, onboarded
and supported
AI workerPrepared, onboarded
and supported
- Calendar arrangements with clear meeting purposes
- Concise preparation briefs and source references
- A maintained record of executive follow-up
Illustrative workflow
See the role in practice.
An example of how the work could run, tailored during onboarding. This is not a customer case study.
An executive receives a meeting request from an existing partner on a day already reserved for preparation before an important customer conversation.
The assistant gathers the partner's purpose, checks permitted alternatives and prepares the relevant background so the executive can choose an appropriate next step.
The request implies a commitment the assistant has not been authorized to make, so it presents the decision without accepting on the executive's behalf.
Onboarding & continued development
The right fit gets better
with the right support.
Find the right fit
We learn the job, your expectations and how your team works. Then we select and configure an AI worker for the role.
Onboard with confidence
We help your bot learn your systems, policies and preferences. Together, we review its work and prepare it for the responsibilities you agree on.
Keep getting better
We stay involved, review performance and continue coaching your bot. You have a human Botsource contact when the work needs attention.
What we help your bot learn
- Calendar preferences and protected focus periods
- How you want briefings and decisions presented
- Confidentiality boundaries across contacts and projects
How we can review performance
- Meetings with a complete preparation brief
- Follow-up actions with a clear owner
- Calendar changes requiring avoidable correction
We agree on targets and review methods together. These are proposed measures, not claimed results.
Before you get started
Questions about this role.
Can it manage my calendar without asking every time?
Yes, within the scheduling authority and preferences you define. We can distinguish routine bookings from priority conflicts, sensitive contacts and commitments that you want to review personally.
What information is needed for useful meeting briefs?
The role needs permission to use the relevant materials, plus your preferences for context and decision preparation. Briefs should identify missing information instead of filling gaps with assumptions.
Can it work across business and personal tasks?
It can support the scopes you authorize, with clearly separated accounts, records and permissions. Onboarding establishes what information may cross those boundaries and what must remain distinct.
Start with the job
Let's talk about your executive assistant role.
Tell us what the role needs to accomplish. We’ll talk through responsibilities, systems, onboarding and how you want to measure performance.
You’ll leave the assessment with a clearer role plan and next steps for preparing the right AI worker.
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